What to know how to be more productive as an entrepreneur? Don't force productivity!
Guilt doing -this is not success and it has nothing to do with being productive or getting what's important, done. Forcing productivity just doesn't work and I bet you already know this.
And you know what? Forcing productivity makes us miserable as well.
As soon as this is done, I'll take a break and do some yoga, clean the house, start that painting or maybe see some friends. As soon as I finish this thing I’ll get back to my life.
One more thing, one more hour, one more task.
Forcing productivity in one area of my life at the expense of others, was not making me productive. It was making me unhappy and unhealthy as well. In a world that can over value the illusion of busy, fill offices with warm bodies sitting at desks between the hours of 9 to 5 and praise the “first one in” and the “last one out”, it takes consistent discipline to make different choices for your happy, productive life. And when you own your own business it can be scary to trust, that if you get up from your desk and chose to spend a day creating art, that your business won't crash and burn because of it.
The model of putting in the time, plowing through and sacrificing balance just doesn’t work. I think we all know this deep down.
Was I familiar with this lesson? Yes. But I still need a cosmic 2 x 4 every now and then to remind me I am the one making the choices here and to choose wisely.
I've got a book to share with you today and I think you'll like it. It has a lot of wisdom and practical advice to help you continually choose what's right for your success and happiness. This book will help you develop a disciplined habit of choosing to do less for success, every day.
Greg McKeowan has written a book packed with practical advice for living a purposeful life full of choice. The best part is he
shows you how to do this by choosing to do less! Declutter your life, your mind and your business with these tips.
You won't look at your todo list the same. Let's get to the details. The wisdom of life consists in the elimination of non-essentials Lin Yutang
McKeowan believes we can achieve more by doing less. We can end burnout and take control of our life choices to ensure the essential needs we have for a happy life are met. He wants to help us know what the essential tasks are for our businesses and our lives so we can focus only on what moves us forward towards our goals, today.
Is it any wonder why I like this book?
Essentialism is more than tips and strategies for a more purposeful and successful life.Essentialism is a mindset we develop for a purposeful, productive, successful life.Click To Tweet
Here are the big ideas found within. This book teaches you how to be more productive as an entrepreneur -and how to be happier and more productive in life.
Understand what real productivity is and how to be happy and more productive, doing less: 16-Big Ideas!
Essentialism VS Non-Essentialism
Essentialism (as McKeowan defines it) is not about how to get more things done it’s about how to get the RIGHT things done. By investing in fewer things, we make progress in the things that matter most to us. There are essentialists and non-essentialists. Aim to be an essentialist.
|-want to be all things to all people,|
-feel everything is important
-want to fit everything into their lives
|-do less but better|
-choose to do things
-know only a few things matter
-ask what the trade-offs are of choices
Real Productivity is:
The undisciplined pursuit of more, rather than a disciplined pursuit of less is the key difference between an “essentialist” and a “non-essentialist”.
#1 Celebrate your power of choice
When we forget the ability we have to choose, we learn to be helpless. Don’t become the function of other people's choices. Celebrate your power of choice. When you surrender it you give others permission to choose for us! I love #1 for how to be more productive as an entrepreneur -how easy it is to forget all the choices we have.
#2 Most tasks are unimportant
Choose the few things that work fantastically well and have a tremendous impact. Do less. Think more. I swear, I can’t tell you how many times I’ve not taken breaks and spend hours on something only to arrive at an impasse. If I go outside and take a walk, I always complete it faster.
One of my simple teachings is similar to the Hippocratic Oath for health. Do no harm. And when we learn how to evaluate what is not important we can remove what doesn't serve us and learn how to be more productive as an entrepreneur -as a result.
#3 Distinguish between the trivial many and the vital few tasks
Not all opportunities are equal. In order to discern the vital few tasks, you must explore many options. The non-essentialist is so busy pursuing all their ideas that they end up exploring less! The only way to know what is vital is with exploration. Take your choices seriously. Think about them. Explore them. This big idea really hit me. Love it.
#4 Embrace tradeoffs for
When you choose, choose deliberately and celebrate your choice. When you don’t choose others will choose for you. Make your choices thoughtfully, strategically and deliberately so you understand the tradeoffs and embrace your choice fully.
#5 Enjoy the perks of being unavailable
Focus is not something we have, it’s something we do. Create space to think and focus. Make space to escape your busy life.
Create space to escape and explore in life. In order to have a focus, we need to escape focus. We need space to design our lives, deliberately explore what’s essential and separate that from the many non-essential distractions in our lives.
This is so hard to believe for many of us and is the source of so much stress. How to be more productive as an entrepreneur means being available less -not more.
#6 Use exploration as a method of tuning in to what really matters
Don't forget how important it is to continue to explore in life. It might be the only way to really tune in to what really matters.It's in the doing and being where we connect with our truth.Click To Tweet
Clarify the question
What problem are you trying to solve? Once you are clear on that, you know where your focus lies. Stay curious. Ask yourself often: what problem am I solving right now?
If you want to learn how to be more productive as an entrepreneur -first you must have clear goals. When I was following the plan within The Morning Sidekick Journal this might have been my biggest takeaway. Diving into “work” without clear goals or SMART tasks is a recipe for stress.
If you want to learn how to be more productive as an entrepreneur use SMART GOALS. More about that here.
What do you do for “play”? It's an important aspect of creativity, which is important for entrepreneurship -and happiness I think! Sometimes I use Instagram, other times I use Pinterest for visual inspiration because I love the creative arts and need to carve out time for creative play.
Imagination is the source of every form of human achievement. The author defines play as anything we do simply for the enjoyment of it and not as a means to an end. Studies have shown that play improves health, relationships and leads to brain plasticity, adaptability and creativity. Play is essential and not trivial or an unproductive waste of time. It’s an anecdote to stress, helps us see possibilities, make connections and opens our minds. Play is expansive and comes in many forms.
“A journal is a storage device for backing up our brains faulty hard drive [where] the faintest pencil is better than the strongest memory.” -Greg McKeown
Journaling to connect with what really matters
- Write less than you feel like writing -then the task is never daunting and you will keep the habit restrain yourself from writing more until you have this habit down -if you fall off
- Start small -less is more, until you have the habit
- Read your journal every 3 months and look for your themes!
- Take Action. Just plain get out and take action for the things you feel compelled to, that your heart pulls you towards. Life’s answers lie in the doing
- Look for patterns. Keep your eyes peeled for the patterns in your doing -what do you love, hate, want to do more of, what are your observations, how do you feel?, All these patterns, details and observations are clues to what really matters to you for your happy, productive life
Download My Favourite Journal Prompts For Entrepreneurs
#7 Look for what really matters
Look for what really matters, each hour, each day and for your life. This is a practice. The more you do it the better you will get at knowing what’s most important for you. Patterns and trends will reveal themselves in your life. You will start to see the larger issues that really matter.
#8 The 90% rule
I love this. If your highest priority is to protect our ability to prioritize, this makes everything easier. You can remove indecision if you only accept choices that meet 90% of your criteria or higher. Forget the almost good enough thoughts. Don’t purposely choose 70 or 80 out of 100. If you have an important choice to make in life, go for 90 and up! Of course, you need to understand your criteria first in order to make this choice.
Our highest priority is to protect our ability to prioritize.
In order to say YES to the top 10 percent, we need to make decisions consciously and rationally rather than impulsively or emotionally. If it isn’t a clear yes then it’s a clear no!
#9 Living with intent
Create a statement of intent
When you create a statement of intent for anything it needs to be meaningful, memorable, inspiring and eliminate “a thousand later decisions”. Ask yourself, “If I could only be truly excellent at only one thing, what would that be?” Then ask yourself, “How will I know when I’ve succeeded?”.
Here is an example of a statement of intent for an organization called “Make It Right” created to help people after Hurricane Katrina.
“To build 150 affordable, green, storm-resistant homes for families living in the Lower 9th Ward”. That’s a concrete statement of intent that eliminates a thousand later decisions!
Clarify your purpose
Clarity of purpose will help you achieve your dreams! You can create declarations of intent for your week, quarterly, for your business or your life. Consider using a vision board for each month or each quarter. It doesn't have to be complicated -any directed focus for something that is important to you is better than undirected choices. Don't overthink it.
A great tool to help you with these tips is The Morning Sidekick Journal -which I found to be a huge benefit to my productivity and ability to do more with less. If you're interested in how it helped me you can read about my experience with it here.
#10 Say No
Understand the tradeoff of saying yes vs no. Set your boundaries with a graceful “no” and you will gain respect by demonstrating time is valuable to you. It takes the strength of conviction to say no and if we don’t have that we can’t get the things we say we want in life. Other people end up making choices for us unless we take action and choose. Say no to the non-essentials.
Limit your availability
Technology can make setting boundaries more difficult. People expect us to be available more and more, blurring the line between work time and personal time. Understand your limits. Once you understand what's essential to you, it becomes clear what you need be saying yes and not to.
If you have limits, you will become limitless
Set your rules in advance eliminating the need for a direct “no”
Know the difference between your problems and the problems of others. You can have empathy, but when you choose to take on the problems of others, you are not choosing what’s essential to you.
Edit your life
Start getting comfy with saying no to things that are really good, but get in the way of what’s essential. With writing and living, editing is an art. What confuses your life, distracts a reader or produces endless potential decisions can take you away from your focus, your purpose and what’s essential.
#11 Make it simple to choose what’s essential
When it comes to managing large technical online projects with budgets in the millions, success is pretty dam essential. I am very good at forecasting and evaluating risk and developing a plan for success. We can manage our lives so the essentials are easy choices by using some classic project management skills.
Know the value of buffer time and the ability to evaluate scenarios.
When something is essential, you do have to plan ahead. Planning gives you space to allow choices and without the ability to chose your life, life is not yours to choose.
Add 50% to your time estimates
As a project manager, I can tell you this is the truth!
Most of the teams I got to know would estimate their time to complete tasks at least 50% below the time it actually would take. Fortunately, after 20 years working in digital media, my risk assessment skills were pretty sharp and my ability to estimate accurately just as stellar. It's unaccounted for tasks and scenarios that take the time that's often not included in an estimate. This is what can more than double an estimate. For example, if you plan to get to a movie by 6 pm and you know it takes you 30 minutes to drive, do you plan to leave 30 minutes before the movie starts or do you build in time to find parking and pay for it? What about traffic? If your life depended on getting to this movie on time you might make a plan that accommodates road closures and long detours well!
Life is easier when you have a plan for the unexpected
Tasks break down into details that take time and these details take time like clearing the snow and ice off your car, digging yourself out if you get stuck, road closures, traffic accidents and finding parking. Understanding the details even in a broad sense will increase your odds of success and decrease your stress. No matter how good you are at estimating time, you can never account for every possibility so make it simple to choose what’s essential
#12 Remove the obstacles
I’m partial to this tip. I’m a firm believer in doing no harm, and it's the first thing I do when working with clients. It can be the simplest task with powerful results. In fact, this is a recurring theme in my life that I find applies to most everything. For me, removing harm is my primary value with regards to healthcare, the care of our planet and businesses strategy. Start with what's not working. Often this is the only thing you need to do to improve a situation drastically.
#13 Celebrate small wins
Start small and celebrate often. If you aren’t able to celebrate regular small win’s ask yourself the following:
What’s useful and valuable for the essential task I am doing? What is the minimum I can do right now to prepare?
Done is better than perfect
Celebrate progress visually so you consistently see your progress. Find a way to track your progress visually to keep up the momentum. Starting small can help us achieve more and when we always reward our progress, the process becomes more enjoyable.
#14 Design your routines around what’s essential
Without a routine, the nonessentials can overwhelm us and distract us. This is where I am right now.
Construct your routines around your essentials. These will become your habits and then you can function on autopilot. Meeting the needs of your non-negotiables in life become easy and second nature when you build them into your daily routines. Exercise, sleep, business tasks and anything else that you know are essential can be part of a routine.
Remove obstacles and consider what habits you currently have that are not productive. What can you stop doing? I can stop watching Netflix after 8 pm and go to bed and read. I used to read before bed and found it nourishing. Since I've been up late watching Netflix, I haven't slept well, and I've missed reading.
Use triggers to change the non-essential routines you have
For example, if you decide your health is essential, but you have a routine already that includes a chocolate bar every day when you get on the subway, use that trigger to grab an apple instead.
Start extremely small when creating new routines
If you want to start a morning journaling habit, stop before you need too. Start so small that you can’t ever feel you don’t have time to do it until you form the habit. Write only a few sentences for example and then close your journal and don’t pick it up until the next morning. Do the same and continue it until you’ve developed a habit of morning journaling for a month.
Start with the most difficult task first
Use this tip with the concept of triggers. Pick something you already do every day like drinking coffee. Next, decide to tackle your most difficult daily task every morning when you drink your coffee.
Mix it up. Routines don’t have to be the same each day!
Routines can be boring. Why not have one routine for Monday, Wednesday, and Friday and another for Tuesday and Thursday? Mix it up. I use Time Blocking in my calendar like this. I block certain days for Blogging and others for market research. Every day is not the same and I do build in buffer time.
Make only small changes
Don’t create several new routines all at once. Introduce one thing at a time and make it subtle. Consider only one change to your daily routine at a time. Then celebrate your success!
Focus on the present, enjoy the moment and tune into what’s important right now. There is only now so get the future and the past out of your head.
- Ask yourself what might you want to do someday as a result of today?
- Make a list of what’s vying for your attention and cross off anything that’s not important right now
- Prioritize your list
The more you can fully embrace the idea of essentialism and embody it, the easier it is to live it and become it. Essentialism can become a way of life. Many of us who are entrepreneurs are living this life because we discovered that we were at one time not living according to what we knew to be essential. Choosing to focus on what's essential takes practice. An essentialist lifestyle can give us more clarity, more control and more joy in life.
The essential life is living a life that matters to us. A life that has meaning. Look inside yourself and answer the question “what’s essential” and eliminate everything else. Essentialism: The Disciplined Pursuit of Less by Greg McKeowan.
I very much enjoyed the wisdom of this book and feel I'll need it's reminders often. If you don't have it I highly recommend it. Have you read this book? What did you think about it? Do you have any others you would recommend? I'd love to hear from you, let me know below.
Bye for now,